Accounts Payable Specialist

The Nabo Group is seeking a talented, organized, and detail-oriented Accounts Payable Specialist to join our growing team. This position is responsible for accurately processing and managing payments for goods and services, maintaining vendor relationships, and ensuring compliance with company policies and accounting standards. The ideal candidate is proactive, detail-focused, and thrives in a fast-paced environment.

Duties and responsibilities:
Invoice Processing & Payments
- Review all invoices for appropriate documentation, approval, and accuracy prior to payment.
- Process invoices and vendor payments in a timely and accurate manner.
- Monitor the Invoices email inbox and ensure all submissions are reviewed and processed promptly.
- Prioritize invoices based on payment terms and upcoming due dates.
- Process urgent payment requests as needed, ensuring accuracy and compliance with internal controls.
- Match invoices to checks, obtain required signatures, and distribute checks accordingly.
- Process check requests and credit card bills; audit and reconcile credit card transactions.

Vendor Management
- Respond promptly and professionally to vendor payment inquiries.
- Reconcile vendor statements, research and resolve discrepancies, and maintain positive vendor relationships.
- Collaborate closely with the Vendor Coordinator to ensure all required vendor documentation is complete and entered into the accounting system prior to payment processing.
- Maintain and manage 1099 records.

Reporting & Analysis
- Generate and distribute monthly reports on Accounts Payable aging, outstanding invoices, and upcoming payment due dates.
- Assist with month-end closing activities and prepare related reports and reconciliations.

Documentation & Compliance
- Maintain thorough, organized, and accurate files and documentation in accordance with company policy and accepted accounting practices.
- Ensure proper accounting procedures are followed for all purchasing and payment activities.
- Assist with other accounting or administrative projects as assigned.

Qualifications:
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Minimum of 2 years of specialized Accounts Payable experience.
- Proficient in QuickBooks, Microsoft Excel, and Word; 10-key by touch required.
- Experience with CINC software is required.
- Strong knowledge of accounts payable and general ledger systems, chart of accounts, and standard accounting procedures.
- Excellent organizational, analytical, and problem-solving skills.
- Strong verbal and written communication skills.
- Ability to manage multiple tasks in a fast-paced, high-volume environment with accuracy and attention to detail.
- Proven ability to work independently and collaboratively within a team.

Working conditions:
This is a fully remote position. Applicants must meet certain requirements for a working computer and consent to our IT department conducting an analysis of the computer for cybersecurity and safety purposes.

Expected Work Times:
Candidates are generally expected to work during U.S. Eastern Standard Time (EST) business hours. The TM must be available during working hours for meetings and accessible by phone/text during the workday.

Time Tracking:
Use of Hubstaff time-tracking software is required while performing work.

This is a full-time contract position. Payments are made via Wise on the 15th and 30th of each month. While this is a contractor role, we do offer a variety of perks for our contractors.

To Apply:
1. Send an email attachment with your updated resume in PDF format.
2. Please indicate that you're comfortable to start with $7 - $8 USD per hour.
3. Please send a link to your video recording introducing yourself and your relevant experience based on the job description.
4. Kindly send your application to ---------- the subject line, kindly indicate the position Accounts Payable Specialist - your name.

Shortlisted applicants will be contacted by email for interview scheduling.
Looking forward to working with you!