Administrative Assistant (Full-Time, Remote) — Room to Grow

Administrative Assistant (Full-Time, Remote) — Room to Grow

About the Role

I'm looking for a highly organized, detail-oriented Administrative Assistant to become my right hand.

This isn't a typical administrative assistant position. You'll help manage the operational side of my insurance business by taking work off my plate after sales calls, ensuring nothing falls through the cracks, organizing projects, and using AI tools to streamline workflows.

This is a full-time remote position (40 hours per week, Monday–Friday) with significant room for growth. I'm looking for someone who wants to build a long-term career with a growing company.

Compensation

40 hours per week
$5 USD per hour
Performance reviews with opportunities for raises and increased responsibility

What You'll Do

Operations & Task Management

Manage daily task lists and priorities
Keep projects moving forward
Ensure deadlines are met
Organize documentation and workflows
Help improve and maintain Standard Operating Procedures (SOPs)

AI & Quality Control

Use and review AI work. 
Verify summaries match phone conversations
Check PDFs and reports before they're sent
Catch errors, inconsistencies, or missing information
Use AI tools (ChatGPT, Claude, Click Up, Otter and other AI platforms).

CRM Management

Update CRM records
Proficient in Go High level CRM (GHL)
Organize contacts and notes
Ensure records are accurate and complete
Track follow-up tasks
Monitor workflow completion

Administrative Support

Calendar management
Email organization
Project coordination
Document creation
General executive assistant responsibilities

Ideal Candidate

You are someone who:

Loves organization and creating systems
Has exceptional attention to detail
Notices mistakes that others miss
Learns new software quickly
Is comfortable using AI tools every day
Takes ownership without constant supervision
Communicates clearly in English
Thinks proactively instead of waiting for instructions
Enjoys solving problems and improving processes

Required Skills

Excellent written and verbal English
Experience with Google Workspace
Comfortable learning CRM software
Strong organizational skills
Excellent time management
High level of personal accountability
Reliable internet connection and a quiet workspace

Required Skills

Experience with GoHighLevel or similar CRM platforms
Executive or administrative assistant experience
Supportive role with a clear objective of keeping everything flowing smoothly.
Experience creating SOPs or documenting processes
Familiarity with ChatGPT, Claude, or other AI tools
Project management experience

What Success Looks Like

After a phone call, you can independently:

Review the call notes
Verify AI-generated outputs are accurate
Ensure customer information is correct
Complete required CRM updates
Prepare documents for review
Make sure every follow-up task is assigned and tracked
Alert me when something actually requires my attention

Your job is to make sure nothing slips through the cracks so I can focus on growing the business. I am looking for someone to understand my world and day to day, and be the ultimate supportive role to help me be as efficient as possible, and making sure all details are accounted for. 

We'll work together to document our processes and build systems. As you learn the business, you'll gradually take ownership of more operational responsibilities. 

I am looking for a strong communicator with exceptional organizational skills and ability to accomplish tasks. 

This is a growing company, so there may not be a dictated action to do every single minute of the day, but I am looking for help on organizing and setting up systems in my business more than what I currently have in place and am always open to new ideas and suggestions. 

How to Apply

To be considered, you must submit all of the following:


**A 2–3 minute video introducing yourself.** In your video, address me by name (Joe), tell me:
1. A short introduction about yourself.
2. Your experience with administrative, executive assistant, or operations roles.
3. Any experience using AI tools like ChatGPT or Claude.
4. Your experience with CRM systems- Are you familiar with GHL?
5. Your availability and comfort with US hours
6. Why you're interested in this position.
7. Why you'd be a great fit.

**Applications submitted without a video will not be considered.**