Data Entry & QuickBooks Billing Specialist

JOB OVERVIEW

We are a growing business seeking a meticulous, highly organized, and sharp virtual professional to handle our billing, order processing, and client account data. We do not rush through tasks; we operate with absolute precision and data integrity to protect our business and ensure zero damage to client relationships.

We are searching for a master of detail who understands the critical importance of perfect data entry and accurate QuickBooks billing. Your mission is to take over our invoicing pipelines, manage price updates, and ensure every single transaction, company name, and dollar amount is completely error-free.

If you are a naturally methodical thinker who thrives when double- and triple-checking work, can spot small discrepancies instantly, and can maintain a pristine standard of administrative excellence, this role is for you.

YOUR CORE RESPONSIBILITIES
1. QuickBooks Management & Billing Accuracy
Prepare new client invoices, revise existing invoices as needed, and accurately manage prices and enter orders within QuickBooks whenever an extra hand is needed.
Take the job slow and verify every single line item to ensure there are absolutely zero mistakes before sending financial data to clients.
2. Data Entry & Account Safeguarding
Input and organize customer and order information with flawless structure to prevent client account mix-ups.
Take absolute ownership of data entry tasks, executing foundational administrative duties with extreme care and focus.
3. High-Quality Email Communication
Handle front-facing client communication via email with professional grammar, absolute clarity, and an organized structure.
Confirm billing updates and resolve invoicing queries systematically to keep client accounts clean and fully updated.

REQUIREMENTS
Unmatched Attention to Detail: A proven instinct to slow down, double- and triple-check everything, and prioritize flawless accuracy over speed. This is non-negotiable.
Software Proficiency: Solid foundational understanding of QuickBooks (specifically entering orders, modifying pricing, and processing invoices).
Execution Mindset: Able to handle relatively simple data entry tasks with a highly professional, dedicated, and meticulous approach.
Clear Communication: Excellent written English skills, with the ability to communicate professionally and cleanly via email.
Schedule: Part-time (20 hours per week).

COMPENSATION & BENEFITS
Rate: $5.00 USD per hour.
Hours: 20 hours per week.
Stable Work Culture: Work with a business that deeply values and respects high-performing, reliable, independent talent.

HOW TO APPLY
To apply for this position, send a message with the exact subject line format: [Billing & Data Entry Specialist - Your Name].
In your application, you must include:
A link (via Loom, Google Drive, or YouTube) to a 1-2 minute introductory video. In the video, briefly outline your relevant experience and explain why you excel at highly detailed, mistake-free work and explain your foundational experience with QuickBooks and data entry.