Event Planning & Marketing Virtual Assistant

Part-Time | Remote | £4.50 per hour

About the Role
We are recruiting on behalf of a growing UK-based property investment networking business seeking an organised, proactive, and creative Event Planning & Marketing Virtual Assistant to support the planning, promotion, and delivery of regular networking events.

This role is centred around ensuring every event is well-organised, professionally promoted, and achieves strong attendance. You'll work closely with the founders to coordinate guest speakers, communicate with attendees, manage marketing campaigns, and keep every event running smoothly behind the scenes.

This is a varied role combining event planning, marketing, administration, and customer communication. We're looking for someone who enjoys taking ownership, staying organised, and ensuring no detail is missed.

Note: This is not a traditional admin role. You'll play a key part in helping grow a successful property networking community through excellent organisation and communication.

Working Hours
Part-Time - 10 Hours Per Week
Monday 6-8pm UK Time (Tuesday 1-3am MNL)
Tuesday 6-8pm UK Time (Wednesday 1-3am MNL)
Wednesday 6-8pm UK Time (Thursday 1-3am MNL)
Thursday 10am-12pm UK Time (Thursday 5-7pm MNL)
Friday 10am-12pm UK Time (Friday 5-7pm MNL)

Key Responsibilities

Event Planning & Coordination
Coordinate monthly networking events from planning through to delivery
Liaise with guest speakers to confirm attendance and collect marketing materials
Coordinate event timelines and ensure deadlines are met
Maintain event checklists and ensure all tasks are completed on time
Assist with venue coordination where required
Order event catering and refreshments based on attendee numbers
Support the founders with the ongoing organisation of multiple networking events

Marketing & Promotion
Design professional event graphics and promotional materials using Canva
Create and update marketing assets for upcoming events
Assist with promoting events across social media platforms
Schedule and manage promotional content
Ensure branding remains consistent across all marketing materials


Email Marketing
Create and schedule email campaigns using Mailchimp
Promote upcoming events to previous and prospective attendees
Send reminder emails and follow-up communications
Segment mailing lists where appropriate
Assist with surveys and post-event feedback campaigns

Attendee Management
Monitor event registrations and attendee lists
Contact attendees to confirm attendance
Collect menu selections and event information where required
Build and maintain attendee databases
Ensure registration information is accurate and up to date

Community Engagement
Communicate with attendees via WhatsApp Business
Answer attendee questions professionally
Follow up after events to gather feedback
Encourage repeat attendance and maintain relationships with previous guests
Help create a positive and engaging community experience

Telephone Outreach
Contact previous attendees and prospective guests to promote upcoming events
Follow a simple call script to invite people to events
Answer basic event enquiries
Encourage registrations and assist attendees with the booking process
Maintain a friendly, professional approach on every call

Administration & Reporting
Maintain Google Sheets and attendee records
Keep marketing and event information organised
Provide weekly updates on:
Upcoming event progress
Ticket sales and registrations
Outstanding tasks
Guest speaker confirmations
Risks or issues requiring attention

Essential Skills & Experience
Previous experience in event planning, event coordination, or event administration
Excellent organisational and project management skills
Strong experience using Canva
Experience using Mailchimp for email marketing
Excellent written and spoken English
Confident communicating with customers over the phone
Strong attention to detail
Highly organised with the ability to manage multiple deadlines
Comfortable working independently
Strong customer service and relationship-building skills
Experience managing calendars, deadlines, and multiple moving parts

Desirable Experience
Previous experience supporting networking events, conferences, or corporate events
Experience managing social media pages
Experience using WhatsApp Business
Experience using Google Workspace
Basic graphic design skills
Experience within the property, events, or networking industries
Familiarity with Stripe, Google Sheets, and online registration systems

What We're Looking For

We want someone who:
Loves organising events and keeping projects on track
Takes ownership of their work without needing constant supervision
Communicates confidently with clients, attendees, and guest speakers
Has a proactive attitude and enjoys solving problems
Is creative and has a good eye for design
Builds strong relationships with people
Follows up consistently and never lets tasks slip
Thrives in a fast-paced environment with multiple deadlines
Enjoys helping businesses grow through excellent customer experience

Success Measures

Successful candidates will be expected to:
Ensure networking events are organised efficiently
Increase ticket sales through proactive communication
Maintain excellent relationships with attendees and guest speakers
Deliver high-quality marketing materials on time
Improve attendee engagement before and after each event
Help grow the overall networking community through consistent communication and excellent organisation

What This Role Isn't
Not a basic administration position
Not simply posting on social media
Not waiting to be told what to do
Not missing deadlines or failing to follow up with attendees
Not avoiding phone calls or customer communication

How to Apply
Use "Vixa Events VA" in the subject line of your application.
Send your resume and cover letter.
Include your internet speed test result and a screenshot of your laptop specifications.
If you have experience planning events, enjoy building relationships, and love keeping projects organised from start to finish, we'd love to hear from you.