Executive Assistant

Executive Assistant (Night Shift – Remote)

Full-Time | M-F | $1,000/month | Remote (Philippines)


Who We Are

Divine Reach is a high-performance marketing and systems agency serving life insurance organizations across the U.S. and Canada. We help agency owners scale recruiting, sales, and operations through paid social advertising, automation builds, and backend operating systems.

We are a **mission-driven company** rooted in **faith, integrity, excellence, and extreme ownership**.

We move fast.

We operate with precision.

We hold a high standard.

If you thrive in structured, high-accountability environments — this is the right place for you.

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## **Who We’re Looking For**

We are hiring an **Executive Assistant (Night Shift)** who is **proficient in Go High Level (GHL)**, highly organized, and capable of handling **both operational and content-related responsibilities**.

This is **not** a basic admin role.

You are the **operational glue** of Divine Reach — supporting client onboarding, payments, systems accuracy, automations, content coordination, and CEO support.

You must be **versatile**, comfortable switching between systems work and content execution, and able to operate independently in a fast-moving environment.

You are expected to execute with **urgency, accuracy, and ownership** every single day.

**You’re a great fit if:**

? You have hands-on experience working inside **Go High Level (GHL)**

? You are adaptable and can shift between operations, systems, and content tasks

? You are detail-oriented and systems-driven

? You manage time well and stay calm under pressure

? You take initiative and solve problems without waiting for instructions

? You respect deadlines and follow SOPs precisely

? You communicate clearly and professionally with English-speaking clients

**You are NOT a fit if:**

? You need micromanagement

? You struggle with night shift hours

? You frequently miss deadlines or details

? You avoid technical tools or structured systems

? You are uncomfortable with client-facing communication

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**???? Key Responsibilities (Your Daily Impact)**

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**CLIENT OPERATIONS & SUPPORT**

**Client Pre-Onboarding**

- Pre-onboard all new clients within **3 business hours** of contract signing
- Confirm completion via Slack timestamp checks

**Onboarding Call Scheduling**

- Schedule all onboarding calls within **48 business hours**
- Maintain accurate scheduling inside Google Calendar

**Client Payments Ownership**

- Own payment communication, tracking, accountability, and logging
- Maintain **100?curacy** inside the Financial OS and Google Sheet tracker
- Proactively prevent late payments using Slack, email, SMS, and GHL

**Client Call Recording Distribution**

- Send all recorded client coaching calls **before end of day**
- Confirm delivery via Slack and Fathom notes

**Client Offboarding**

- Offboard all churning clients within **2 business hours**
- Ensure internal records and EOD forms are accurate

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## **DATA, SYSTEMS, & AUTOMATIONS**

**Authority Funnel Operating System (Notion)**

- Update Authority Funnel OS and reporting dashboards daily (Mon–Fri)
- Maintain clean, accurate, audit-ready data

**Zapier & ManyChat Automations**

- Update and QA test Zapier workflows and ManyChat automations
- Ensure all automations run **error-free**

**Go High Level (GHL) Automations**

- Update pipelines, workflows, and automations in GHL
- QA test systems related to onboarding, payments, and follow-up

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## **CONTENT & CREATIVE OPERATIONS**

**Company Social Media Deployment**

- Post daily content on company Instagram, Facebook, and TikTok (content provided)

**Short-Form Content Support**

- Assist with Canva carousel creation and basic UGC edits when requested
- Ensure assets are delivered within required timelines

**Content Coordination**

- Assign editors, track deadlines, and manage revisions
- Ensure zero spelling or formatting errors before posting

**Content Calendar Execution**

- Follow content calendars precisely and ensure posts go live as scheduled

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## **CEO & INTERNAL SUPPORT**

**CEO Calendar Management**

- Manage scheduling, rescheduling, and calendar changes
- Execute updates within **2 business hours** of request

**CEO Gmail Management**

- Monitor and respond to client- and business-related emails
- Respond to priority emails within **2 business hours**

**Notion Team Board Accuracy**

- Maintain 100?curacy across client statuses and tasks
- Ensure all internal audits pass with zero corrections

**Internal Meetings**

- Attend and coordinate internal virtual meetings
- Ensure accurate scheduling and call documentation

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## **Required Tools & Platforms (You MUST already know these):**

- **Go High Level (GHL)** — pipelines, automations, workflows
- **Notion** — task management, tracking, SOP execution
- **Zapier** — automation updates and QA
- **ManyChat** — chatbot and flow management
- **Slack** — internal and client communication
- **Google Suite** — Calendar, Sheets, Drive
- **Fathom / Zoom** — call recordings and notes

**Bonus (Not Required):**

- Canva experience
- Short-form video familiarity
- Agency or startup background

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## **Experience & Qualifications**

- 1–2+ years as an Executive Assistant, Operations Assistant, or similar role
- Strong written and spoken English
- Excellent attention to detail
- Comfortable managing multiple systems and clients
- Able to follow SOPs and meet strict deadlines

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## **Compensation & Schedule**

- ???? **Position:** Full-Time (Remote)
- ???? **Hours:** Night Shift (9 PM – 6 AM PH Time)
- ???? **Schedule:** 8 hours/day — **5 days per week**
- ???? **Salary:** $1,000 USD/month (paid via Wise)
- ???? **Clients:** U.S. & Canada

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## **How We Set You Up to Win**

- Clear SOPs, checklists, and internal training
- Proven systems and structured workflows
- Direct communication with leadership
- Culture built on **Honor, Excellence, Ownership, and Integrity**
- Opportunity to grow as the company scales

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# ? How to Apply:

**Follow these steps otherwise we will NOT consider your application.**

???? **APPLY USING THIS LINK:** ????
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