Executive Assistant

Role Overview:
I’m looking for an amazing, detail-oriented Executive Assistant to help bring order and flow to my busy world so I can stay fully in my zone of genius. This is a role for someone who thrives in managing calendars, executing flawless communication, organizing systems, and ensuring nothing falls through the cracks. You’ll be my right hand in coordinating meetings and travel, tracking projects and ideas, keeping my inbox in top shape, managing the CRM, and supporting the execution of key initiatives. If you’re an exceptional communicator with top-tier attention to detail and organizational mastery, I’d love to meet you.

Requirements:
*Must be able to work US hours
*Must have extensive experience with executive assistance or any similar role
*Must have EXCELLENT written and verbal communication skills
*Must have EXCELLENT attention to detail
*Must be super organized
*Detail-oriented with a commitment to quality control
*Must be tech-savvy and adaptable, familiar with tools like:
Google Suite
Canva
CRMs (Notion, HubSpot, GoHighLevel, ActiveCampaign, etc.)
Project management tools (ClickUp, Monday, Asana)
Slack, Voxer, Zoom
AI tools


What You’ll Do:

Must-Have Experience (Responsibilities You Must Be Proficient In):

These are the tasks the VA needs to handle independently and confidently from day one:

Administrative & Executive Support:
*Manage and maintain my calendar, scheduling calls, meetings, and appointments
*Handle email triage, draft replies, flag priority messages, and maintain inbox organization
*Coordinate travel arrangements (flights, hotels, itineraries)
*Maintain accurate digital files, folders, and documentation
*Conduct online research, gather information, and prepare light reports or summaries
*Prepare meeting notes, agendas, or briefing documents when needed

CRM, Data, & Systems Support
*Perform light CRM updates, contact organization, and accurate data entry
*Track follow-ups and ensure nothing falls through the cracks
*Support simple workflows in tools such as Notion, HubSpot, GoHighLevel, or similar
*Assist with administrative project tasks assigned by me

Nice-to-Have Experience (Responsibilities You Can Learn Over Time)

These tasks are valuable but can be trained on the job:

Bookkeeping & Operations (You will follow processes for these):
*Track expenses and submit reimbursements
*Generate simple invoices and ensure timely payments
*Maintain basic spreadsheets, logs, and metrics tracking
*Support general business operations as needed

Light Marketing & Communication Assistance (as needed)
*Create simple presentation decks or documents
*Update templates, forms, or SOPs
*Assist with basic content posting or formatting (optional based on skills)

Ready to Apply?
1. Message me with the subject “I am your Executive Assistant!”
2. Add a link to your resume
3. Indicate your contact email address

If this doesn’t sound perfect but you love hard work and learning, reach out anyway—there’s likely another chance to join my team!