Executive Assistant (Executive Support & Outreach)

OVERVIEW
We are seeking an exceptional Executive Assistant with near-perfect English communication skills to provide high-level executive and administrative support. This role requires a highly professional, proactive, and confident individual who is comfortable making phone calls on behalf of the executive, communicating with manufacturers and business contacts, coordinating travel, managing calendars, and handling day-to-day executive operations with minimal supervision.
This is a client-facing position where excellent verbal communication, professionalism, and strong organizational skills are essential.

RESPONSIBILITIES
• Manage the executive's calendar, meetings, and scheduling.
• Coordinate domestic and international travel arrangements.
• Make outbound phone calls to ingredient manufacturers, vendors, and other business contacts.
• Conduct internet research and gather information as requested.
• Handle executive correspondence and follow-ups.
• Coordinate meetings and communicate with internal and external stakeholders.
• Organize documents, reports, and administrative records.
• Track tasks, reminders, and deadlines to ensure nothing is missed.
• Assist with general executive and operational support as needed.
• Represent the executive professionally during phone conversations and communications.

REQUIREMENTS
• Previous Executive Assistant or high-level Virtual Assistant experience.
• Near-perfect spoken and written English.
• Outstanding phone communication skills with a confident and professional demeanor.
• Comfortable making frequent outbound business calls.
• Strong organizational and time management skills.
• Excellent attention to detail.
• Ability to work independently with minimal supervision.
• Experience managing calendars, travel arrangements, and executive schedules.
• Proficient with Google Workspace (Gmail, Calendar, Docs, Sheets) and Microsoft Office.
• Strong internet research and problem-solving abilities.
• Highly proactive, resourceful, and reliable.
• Able to maintain confidentiality and professionalism at all times.

IDEAL CANDIDATE
• Experienced supporting founders or C-level executives.
• Exceptional verbal communication and interpersonal skills.
• Comfortable representing the executive directly with external partners and suppliers.
• Highly organized, responsive, and able to prioritize multiple tasks efficiently.
• Takes initiative and anticipates the executive's needs rather than waiting for instructions.

HOW TO APPLY:
Kindly send us your UPDATED RESUME, LOOM INTRODUCTION VIDEO, and/or PORTFOLIO (if applicable). Applications without these will not be considered.