Real Estate Bookkeeper & Financial Data Specialist (Buildium/AppFolio/QB)

Overview & Compensation:
We are seeking a sharp, highly independent, and meticulous Data Specialist to manage weekly property data rows, financial system inputs, and cloud file architectures. This is a part-time remote position requiring approximately 10 to 15 hours per week.

Compensation is highly competitive and will be commensurate with your experience level. We are looking for top-tier execution. We do not need a general virtual assistant who requires hand-holding or constant management; we need an autonomous partner who takes pride in clean, low-friction execution. We have zero tolerance for persistent errors or missed details.

Core Day-to-Day Responsibilities (The Data Pipeline):

Software System Navigation & Entry: Independently navigate our property management software platform (Buildium, AppFolio, QuickBooks, or equivalent) to accurately enter, update, and reconcile multi-step financial data and tracking parameters.

Spreadsheet Mastery: Own, audit, and organize complex Google Spreadsheets. You must be completely fluid with formulas, managing data rows, and troubleshooting sheet layout errors on the fly without stopping your workflow.

Drive Architecture Management: Maintain total, strict organization of nested folders, file paths, and PDF file structures within Google Drive.

Document Extraction: Efficiently log into various vendor and billing portals, extract invoices/receipts, match them perfectly to corresponding property records, and execute the data pipeline across Spreadsheets, Buildium, and Drive flawlessly.

Technical & Security Requirements:

VPN Requirement: Because you will be accessing sensitive financial and property management systems, you must use a secure, reliable, US-based VPN at all times.

Strict Daily Cutoffs: Our data syncing and updates operate under a hard, non-negotiable 2:00 PM EST daily deadline. You must possess the time-management skills to ensure all daily tasks are flawless and pushed before this cutoff.

Background Fit: Ideally suited for individuals who have consistently worked with numbers and multi-step processes—such as in a bookkeeping role, an accounting firm, or a dedicated, high-accuracy data management capacity.

Required Mentality & Selection Process:

SOP Adaptability: You must be sharp enough to independently review standard operating procedures (SOPs) and video training guides, absorb feedback, and execute tasks with zero backlog.

Rigorous Screening Requirement: Shortlisted candidates must be fully prepared to participate in a live, 45 to 50-minute technical skills and comprehension assessment directly via Telegram. You will be given a live SOP and a video workflow to review, and will be tested in real-time on your ability to accurately execute a multi-step ledger/system-entry task without skipping a single detail.

How to Apply (Strict Requirements):

To apply for this role, you must send a direct message through this platform with the following information. Generic applications or copy-pasted templates that skip these steps will be instantly disqualified:

Attach your CV / Resume or provide a highly detailed outline of your past bookkeeping, accounting, or specialized financial data-management experience.

Explicitly state your proficiency levels with Google Drive, Google Spreadsheets, and specific property/accounting platforms (Buildium, AppFolio, or QuickBooks).

Confirm in writing that you currently use or have immediate access to a secure, US-based VPN.

Confirm your availability to consistently meet the non-negotiable 2:00 PM EST daily deadline.