Real Estate Bookkeeper (Part-Time)

The Bookkeeper Who Loves a Clean Set of Books
Part-Time, Remote | Cash Now Philly | Reports to the CFO | 9 AM to 1 PM EST

First, is this you?
You feel a small, real satisfaction when every account reconciles to the penny and the last uncategorized transaction finally disappears. An empty queue is a good feeling. A clean close is a good day.
You do not want to walk into a mess and invent a system from scratch. You want a system that already works, and you want to run it flawlessly. When you spot a number that looks wrong, it bothers you until you find out why, and you almost always find it before anyone else does.
You manage yourself. Nobody has to remind you of a deadline you already own. You do your best work in quiet focus, on your own, without a room full of people talking over each other. And you like a predictable rhythm: the same hours, a clear monthly cadence, no surprises dropped on you at the last minute.
If that is you, keep reading. We built this role for you.

1. Who We Are
Cash Now Philly has been Greater Philadelphia's leading family-owned cash home buyer since 2017. We have purchased more than 600 homes, hold an A+ BBB record, and have earned more five-star reviews than any local competitor.
We are a real operating business that runs on accurate numbers. We buy properties, assign and resell deals, renovate and flip, and hold rentals. We manage our cash on the Profit First system, and we read our financials closely every single month. We do not wing it, and we do not tolerate chaos in the books.
We run on three rules. Do the Right Thing. Do the Best You Can. Show Others You Care.

2. What You Would Own
You would own the accuracy of our books, start to finish.
Your work is the foundation everything else stands on. When your books are clean and closed on time, our CFO can report to the CEO with confidence, and the whole company moves faster because of it. You are not buried three layers down doing data entry someone else checks. You own the numbers, and the accuracy you deliver is visible at the top of the company.

3. Why You Would Love It Here
You get a system that already works. A maintained chart of accounts, a clear vendor mapping, a documented standard for how everything is categorized, and a decision tree for anything unusual. You are not guessing where things go. You are running a clean operation the way it is meant to be run.
You get autonomy. We hire people we can trust to manage themselves, and then we let them. You close the books on schedule without being chased, and you bring the CFO a problem and your proposed fix in the same breath. That is how we like to work.
You get quiet, focused work. This is a heads-down role, not a people-facing one. Nobody is going to ask you to rally a team or sit in endless meetings. Your focus is your superpower here, and we protect it.
You get a rhythm you can count on. The same window every weekday. A clear monthly close calendar. Predictable, steady, and calm.
You get to work with a real finance function. You report directly to our CFO, someone who turns your clean numbers into strategy and knows exactly how much your accuracy is worth.

4. Your Rhythm and Responsibilities
Close the books every month, on time. Record every transaction across acquisitions, assignments, flips, and rentals in QuickBooks Online, categorized correctly, closed on a fixed cadence.
Reconcile everything to zero. All bank, credit card, and financing accounts, every month, with no unexplained variances. This is the part you enjoy most.
Tie profit to the deal. Allocate income and cost to each property, verified against the settlement statement, anchored on closing date.
Keep the categories clean. Code cost of goods, labor, marketing, and overhead consistently and correctly, because we track each one closely.
Maintain the Profit First accounts. Record allocations and transfers accurately so cash movement is always auditable.
Run payables and receivables tight. Enter invoices within two business days, keep payables inside terms, follow up on receivables weekly.
Empty the queue before close. Drive uncategorized and open items to near zero every month.
Support tax and the CPA. Deliver complete, accurate packages on time, quarterly and at year-end.
Flag what looks off. You see the transactions first. If something is wrong, we want to hear it from you before it reaches the CFO.

5. What You Bring
Real bookkeeping experience for a US real estate investor, covering wholesale, fix-and-flip, and rentals
QuickBooks Online mastery, certification preferred
A clear grip on real estate accounting: assignment fees, rehab cost basis, rental income, expense, and depreciation
The ability to run many deals at once without your accuracy slipping
Self-discipline to hold a fixed close calendar without being managed
A sharp eye for the transaction that does not look right
Clear, direct written communication in English
A bonus, not a requirement: experience with the Profit First system. If you have the fundamentals, we can teach you our version in a week.

6. What a Great Month Looks Like
You will know you crushed it when:
The books are closed and every account is reconciled by the fifth business day, so the CFO's report ships by the seventh
Every account ties out to zero with nothing unexplained
Every closed deal is tagged to its property and matches the settlement statement
The uncategorized queue is empty before close
Every invoice was entered within two days and nothing was paid late
The CPA package went out complete and on time
If reading that list made you want to make it happen, you are our person.

7. The Details
Fully remote, work from wherever you are
Part-time, Monday through Friday, 9 AM to 1 PM EST, a predictable window that leaves the rest of your day yours
Direct working relationship with the CFO
A stable, established company with a seven-year track record
Compensation: $6/hour

8. A Word on Fit
The people who thrive here manage themselves, own their outcomes, and hold a high standard without waiting for someone to enforce it. When something breaks, they show up with thinking, not just a heads-up. They are coachable, they take feedback without ego, and they treat teammates the way they want to be treated.
If you want a place to coast, this is not it. If you want to own a clean, well-run set of books and be recognized for the accuracy you bring, we would love to meet you.

9. How to Apply
Send your resume and a short cover letter to ---------- with the subject line Real Estate Bookkeeper Application.

In your cover letter, answer two questions:
1. Describe your hands-on QuickBooks Online experience with a US real estate investor.
2. Tell us about a reconciliation or categorization error you caught before anyone else noticed, and how you found it.

That second answer tells us more than a resume ever could.

Strong candidates get a short call with our CFO, then a brief, practical exercise: a handful of real transaction types to categorize and a small set of records to reconcile. It mirrors the actual work, so you can feel the role and we can see how you think. We move fast, and we respect your time.