Real Estate Bookkeeper (Virtual Assistant) — Part-Time, 10–15 hrs/week

Role Summary:
You will manage monthly bookkeeping across four related QuickBooks Online entities, with a strong emphasis on transactional accuracy around property acquisitions, dispositions, and renovation spend. This role is replacing our current outside bookkeeping firm, so we're looking for someone who can hit the ground running with minimal ramp-up time. You'll report directly to the owner and coordinate periodically with our outside CPA firm.

Key Responsibilities:
Property Acquisitions & Dispositions:
Book all purchase and sale closing/settlement statements (HUD-1 or Closing Disclosure) correctly — purchase price, prorated taxes, prorated rent, earnest money application, loan proceeds/payoffs, title fees, recording fees, commissions, etc.
Move properties on and off the balance sheet at the correct time and in the correct account (fixed asset for rental holds vs. inventory for flip/wholesale properties)
Set up new property sub-accounts/classes at acquisition and close them out cleanly at disposition

Renovation & Repair Categorization:
Correctly distinguish and categorize repairs & maintenance (expense) vs. capital improvements (capitalized to the asset) on every renovation invoice
Track capitalized renovation costs by property for accurate basis at sale or for depreciation schedules
Flag ambiguous items for owner/CPA review rather than guessing

Monthly Close & Reporting:
Reconcile all bank and credit card accounts monthly
Maintain clean, audit-ready QuickBooks files that our CPA firm can work from directly at tax time

Multi-Entity Coordination:
Correctly allocate shared expenses across entities where applicable
Keep intercompany transactions properly tracked and reconciled
Maintain consistent chart of accounts and class/location structure across all four entities

Required Qualifications:
Minimum 3+ years of bookkeeping experience specifically for real estate investors, flippers, or property management companies (not just general small business bookkeeping)
Demonstrated hands-on experience booking real estate closing/settlement statements
Strong working knowledge of the difference between repair expense and capital expenditure treatment
Experience managing books across multiple related entities/classes in QBO
Reliable internet connection and ability to work US Eastern Time overlap hours for at least part of the week

How to apply:
Send the following to ----------
A short video (2–3 min) introducing yourself and walking through your real estate bookkeeping experience
A specific example of a closing/settlement statement you've booked (describe the line items and how you categorized them — no need to share confidential client data)
Your experience level with QuickBooks Online specifically (years, # of entities managed simultaneously)
Your available hours/overlap with US Eastern Time