Virtual Coach Assistant

About Us

The Business Academy is a healthcare consulting and coaching firm that helps chiropractors and medical practices transform from overworked clinicians into successful business executives. Through the implementation of the Hubbard Management System, we coach clients in business operations, leadership, front desk systems, marketing, sales, and practice growth.

About the Role

This is not a traditional virtual assistant position. We're looking for an exceptional Virtual Assistant who will become an extension of our coaching team. You'll learn our coaching systems, support client implementation, and eventually take ownership of many of the operational and administrative responsibilities that keep our coaching programs running smoothly.

What You'll Do

Attend coaching sessions and maintain detailed notes, action plans, and follow-up items.
Coordinate client implementation and accountability following coaching sessions.
Communicate directly with clients in a professional, confident manner.
Manage calendars, Google Workspace, Keap, Otter.ai, and coaching documentation.
Organize client records, spreadsheets, and operational workflows.
Learn our coaching methodology well enough to support coaching implementation and, over time, assist with portions of coaching delivery.

What We're Looking For

Exceptionally organized with outstanding attention to detail.
Perfect written and spoken English.
Someone who is excellent with Google Workspace (Docs, Sheets, Calendar, Drive, Meet)
Highly proactive, resourceful, and able to solve problems independently.
High aptitude for learning new systems and technical areas
Comfortable learning business systems, coaching concepts, and technical processes.
Able to manage multiple priorities with minimal supervision.
Interested in growing into a long-term, high-responsibility role.

Required Experience

Experience with most of the following is strongly preferred:

Google Workspace (Docs, Sheets, Calendar, Drive, Meet)
Operating CRMs (preferably familiarity with Keap)
Zoom or Google Meet
Has successful previous experience as a VA, executive assistant or client success manager. 5+ year preferred.

To Apply

Please submit:

Your résumé.
A brief cover letter.
A 2–3 minute video introducing yourself and answering:
Why are you interested in this position?
Why are you a great fit?
Tell us about a time you independently solved a difficult problem.

Use the subject line:
Coach Assistant – [Your Full Name]

Applications that do not follow these instructions will not be considered.